Website Privacy Policy

1. Introduction

This privacy policy applies between you, the user of this website, and Yalding Parish Council (YPC), the owner and provider of this website. YPC takes your privacy seriously. This policy explains how we use data collected through this website only.

Separate council policies cover all other personal data processed by YPC, including our General and Employee Privacy Notice, Data Protection Policy, Data Retention Schedule, CCTV Policy and Cyber Security Good Practice. These can be found on the Governance and Policies page of our website.

2. Definitions

• Data – Information you provide to us or that is collected automatically when you use this website.
• Cookies – Small text files placed on your device to help the website function and improve your experience.
• Data Protection Laws: – General Data Protection Regulations (GDPR) and related UK legislation.
• User /You – Any individual accessing this website who is not an employee or contractor of YPC.
• Website – https://yaldingparishcouncil.gov.uk and any sub‑

3. Scope of this Privacy Policy

This policy applies only to your use of this website. It does not apply to external websites linked from this site. YPC is the data controller for data collected through this website.

4. Data We Collect

We may collect the following information automatically when you use the website:

• IP address
• Browser type and version
• Operating system
• Date, time and frequency of visits
• How you navigate and interact with the website

We may also collect information you choose to give us, for example when contacting us via the website.

This policy covers website collected data only.

5. How We Use Your Data

We use website data for:

• Monitoring website performance
• Improving content and navigation
• Responding to enquiries submitted through the website

We process this data because it is necessary for our legitimate interests in running an effective and secure website.

6. Yalding Parish Council processes website collected data under the following lawful bases under UK GDPR:

• For responding to enquiries submitted through the website (public task or official authority).
• For ensuring the security, integrity and performance of the website (legitimate interests).
• For the use of analytics cookies (consent).

Where we rely on consent, you may withdraw it at any time by adjusting your cookie settings.

7. Who We Share Data With

Website analytics data may be shared with:

• Our website provider or IT support
• Professional advisors where required (e.g., security or technical troubleshooting)

We do not sell or share your data for marketing purposes.

8. Keeping Your Data Secure

We use appropriate technical and organisational measures to protect your data. If you suspect misuse or unauthorised access, please contact us immediately. For general online safety advice, visit www.getsafeonline.org.

9. Data Retention

We keep website collected data only for as long as necessary for the purposes described in this policy. This is managed by our website provider with typical retention periods of:

• Server logs: retained for 30–90 days for security, troubleshooting and fraud prevention purposes.
• Analytics data: retained for up to 26 months in line with Google Analytics’ standard retention settings.
• Backups: website backups may retain data for a limited period as part of routine security and disaster recovery processes.

Contact form submissions are retained by YPC in accordance with their main retention schedule.

10. Your Rights

Under UK GDPR you have the right to:

• Access the data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Restrict or object to our processing
• Request data portability

To exercise these rights, please contact us via email. If you are unhappy with how we handle your data, you may contact the Information Commissioner’s Office (ICO) at https://ico.org.uk/.

11. Links to Other Websites

This website may contain links to external sites. YPC is not responsible for their content or privacy practices. You should check their privacy policies before using them.

12. Hosting and International Transfers

Our website is hosted in the United Kingdom. Data collected through this website is stored on servers located in the UK. Some of the third party services we use may transfer data outside the UK. In particular, we use Google Analytics, which may transfer limited website usage data to the United States.

Where data is transferred outside the UK, our website provider ensures appropriate safeguards are in place, such as the UK International Data Transfer Agreement (IDTA) or an adequacy decision recognised by the UK Government.

13. Automated Decision‑Making

YPC does not use automated decision making or profiling on our website.

14. Cookies

This website uses cookies to improve your experience. You will be asked to consent to non‑essential cookies when you first visit. You can disable cookies in your browser settings, but some features may not work as intended.

Cookies Used:

Below is a list of the cookies that we use. We have tried to ensure this is complete and up to date, but if you think that we have missed a cookie or there is any discrepancy, please let us know.

• Strictly necessary cookies – – required for basic website functionality. Do not require your consent.
• Web Analytics Cookie. Used for tracking site usage (only if consent is given).

15. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this website. You are deemed to accept the updated policy on your first use of the website after changes are posted.

Adopted 05.05.2026

To be reviewed annually at the Annual Parish Council Meeting (see minutes of that meeting).